Document management for companies
Digitise and optimise your documents
On a day-to-day basis, companies handle a large number of documents that need to be organised, accessible and protected. Proper document management for businesses is essential to prevent information from being lost, processes from being slowed down and the Coordination of Business Activities (RD 171/2004) becomes a challenge.
At QUIOO, we understand the importance of efficient and secure document management.
For this reason, we have developed a document management platform which allows digitise, centralise and automate document processing in companies in any sector.
Our solution not only improves accessibility and control of documentation, but also reduces management times, minimises errors and facilitates compliance of the regulations in force.
If you are looking for a secure and efficient way to manage your documents, you will discover on this page how QUIOO transforms document management in companies and why it is the perfect tool to optimise your processes.
What is document management and why is it key to business?
The document management in companies is the process of organising, storing and managing documents efficiently. Implementing a document management in companies optimised, it reduces errors and improves accessibility to information. Without a proper solution, documents can be lost, become inaccessible or cause delays in internal processes.
At QUIOO, we have developed a document management platform which centralises all documentation in a single digital space, ensuring its availability anytime, anywhere. Thanks to digitisation and automation, we help companies improve operational efficiency, reduce administrative costs and facilitate regulatory compliance.
With QUIOO, document management is no longer a problem but a competitive advantage. Our tool facilitates organisation, security and controlled access to information, optimising the workflow in any company.
Integrated Document Management
How does it work? document management in QUIOO?
The Quioo online platform enables the Coordination of Business Activities and Document Management of any type of process in real time. This is achieved thanks to digital transformation, which provides agility and improvements in user experience and process management.
Through Quioo:
From the moment the service starts, is assigned to an Account Manager, with the necessary training and experience for Account Management. He or she acts as an interlocutor between the platform and the Client, adapting to the Client's specific needs.
Implements and coordinates the start-up of the service.
Manages the monitoring of the contracted service
Applies procedures and technical instructions as required
Technical advice on documentation and process improvement
Documentary review is carried out by personnel specialised in the field. We have a staff of professionals who carry out document validation and telephone support in several languages.
The supplier provides the necessary documentation to Quioo.
Documentary Managers shall have a maximum of 24 to 48 hours for their review.
Once the documents have been reviewed, they will be archived for a minimum of 6 years.
Quioo will automatically check the expiry date of the different documents.
Benefits of using QUIOO for document management in companies
Implementing a document management platform like QUIOO enables companies to improve their operational efficiency, reduce risks and optimise the use of resources. Our solution has been designed to deliver tangible benefits in document management and control.
Centralisation of documentation
All documents are organised in a single digital space, avoiding loss of information and facilitating access.
Process Automation
QUIOO reduces the administrative burden by automatically managing validations, workflows and alerts, minimising human error.
Reduction of costs and management time
It reduces the need for physical storage, reduces the use of paper and optimises search and retrieval times.
Secure and controlled access:
Allows different levels of permissions to be set to ensure that only authorised persons have access to information.
With QUIOO, companies can transform the way they manage their documentation. Our solution for document management of companies facilitates the digitisation and automation of files, eliminating manual processes and improving security, accessibility and efficiency.
Why choose QUIOO as a document management platform?
Flexible platform
and adaptable
It adjusts to the specific needs of each company, allowing the customisation of workflows and access permissions.
Security and
data protection
We have certifications such as ISO 27001 and ENS (National Security Scheme), ensuring the protection of information at all times.
Support
specialist
Our team of experts offers personalised assistance to ensure optimal implementation and use of the platform.
Integration with
other SYSTEMS
QUIOO connects with different business tools and software, streamlining internal processes.
Our platform not only improves the organisation of documents, but it also helps companies work more agile and productive. With QUIOO, document digitisation and automation become a real competitive advantage.
QUIOO compared to other document management platforms
When choosing a document management system, In order to ensure the security, efficiency and ease of use of a platform, it is essential to have a platform that guarantees security, efficiency and ease of use. At QUIOO, we have developed a solution that outperforms other tools on the market thanks to its focus on automation, security and integration with different business systems.
Feature
- Centralisation and remote access
- Automation of document flows
- Cybersecurity
- Integration with other systems (API)
- Personalised and specialised technical support
- Multi-language
Quioo
- Yes
- Yes
- Yes
- Yes
- Yes
- Yes
Other platforms
- Partial
- Not always
- Not always
- Limited
- Not in all cases
- Not always
Unlike other document management companies, At QUIOO, we offer not only secure storage, but also a tool that improves business productivity. Our solution simplifies document management, eliminating repetitive tasks and reducing the risk of errors in electronic document management.
With QUIOO, the digital transformation of document management is an accessible reality for any company that wants to optimise its document management.
Success stories: companies that have optimised your document management with QUIOO
These results reflect the positive impact of QUIOO on the document management of companies, providing an effective and secure solution for document management.
Companies that previously spent hours validating and organising documents can now do so in minutes thanks to process automation.
Centralisation of documents and controlled access have enabled many companies to pass audits.
Digitisation has drastically reduced the need for physical storage and the use of paper.
Frequently asked questions on document management in companies
What is QUIOO and how can it help in document management?
QUIOO is a CAE platform owned by Quirónprevención, designed to optimise document management in companies. Its technology makes it possible to digitise, automate and centralise documents, improving accessibility, security and regulatory compliance.
Why is document management important in business?
The document management in companies allows you to organise, store and manage documents efficiently. Its correct implementation improves productivity, avoids loss of information and facilitates compliance with legal regulations.
What benefits does QUIOO offer in electronic document management?
What kind of companies can benefit from QUIOO?
Does QUIOO comply with document security regulations?
Yes, our document management platform has certifications such as ISO 27001, ensuring compliance with security and data protection regulations. It also allows you to configure customised accesses for each user.
How to start using QUIOO in my company?
The experience of users
