tile industry CAE
Tailored and flexible solution for managing mandatory coordinator of business activities documentation
Quioo offers a tailored and flexible solution to manage mandatory Contractor Compliance documentation in factories, production plants and logistics centres within the tile sector. It centralises information on contractors, sub-contractors and external workers, facilitates document validation and helps ensure compliance with preventive requirements prior to site access.
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The tile industry brings together contractor companies, subcontractors, suppliers, maintenance staff, transport workers and external professionals in the same environment, who regularly access factories, production plants, warehouses and logistics centres. This coexistence of different activities and profiles makes Business Activity Coordination especially important for ensure security, document control and compliance with preventive obligations.
Quioo offers a bespoke and flexible solution for managing mandatory coordinator of business activities (CAE) documentation in the tile sector. The platform makes it possible to centralise all information regarding external companies and workers in a single environment, configure specific requirements according to the type of activity, workplace or professional profile, and check that each person has the necessary documentation available prior to accessing the premises.
Through Quioo it is possible to manage employment, preventive, training and technical documents, control their validity dates and receive notifications when they are close to expiring.
The platform also makes the traceability of each process easier, allowing the documentary status of contractors to be checked at any time, detecting issues and verifying compliance with the established requirements. In addition, it can be linked to access control systems to prevent the entry of workers who do not have their documentation validated.
Thanks to its adaptability, Quioo responds to the needs of plants with multiple suppliers, work shifts, production lines and auxiliary services. Thus, companies in the tile sector can improve control over its contractors, beef up security on their premises y streamline administrative management associated with the CAE.
In this way, errors, duplications and the time spent checking emails, spreadsheets or shared folders are reduced.
How does the CAE service work? for the tile industry?
The CAE service for the tile industry allows the centralised management of documentation, preventive requirements and access for contractor companies, subcontractors, workers and external work equipment operating in factories, production plants, warehouses and logistics centres.
Through Quioo, every company can adapt the Business Activity Coordination process to its facilities, activities and professional profiles, guaranteeing that only authorised personnel with valid documentation gain access.
Setup of centres, activities and requirements
Quioo allows the definition of different workplaces, production zones, warehouses, manufacturing lines and activities carried out by each external company. It is also possible to establish specific documentary requirements depending on the type of work, such as industrial maintenance, cleaning, transport, machinery repair, loading and unloading, or work on furnaces and production lines.
Management of contracts, subcontractors, workers and work equipment
External companies can directly upload the required documentation to the platform, both at the company level and for each worker and piece of equipment (machinery, vehicles, etc.). All the information is organised by work centre, company, activity and professional profile, which makes it easier to track multiple contractors and suppliers from a single environment.
Document validation and expiry date checks
The submitted documentation is reviewed to verify that it meets the established requirements before authorising the start of the works. Furthermore, Quioo track validity dates and generate alerts for upcoming expirations, helping to prevent incidents, disruptions and access with incomplete or outdated documentation.
Access control, monitoring and traceability
The documentary status of each worker and team can interface with the plant's access control systems, allowing entry only to those who meet the defined requirements.
The platform maintains an up-to-date record of documents, validations, incidents and authorisations, facilitating audits, contractor tracking and the accreditation of compliance with health and safety coordination (CAE) obligations.
Advantages of our
CAE platform for tile manufacturing companies
Quioo enables companies in the ceramic industry to centrally manage CAE documentation for contractors, subcontractors, suppliers, and external workers operating in factories, production plants, atomisers, warehouses, and logistics centres, etc.
The platform adapts to the operational reality of the sector, where continuous industrial processes, heavy machinery, kilns, glazing lines, loading and unloading areas, and specialised maintenance work coexist.
Management of external contractors in complex industrial environments
Quioo makes it easy to manage companies in maintenance, industrial cleaning, transport, machinery repair, electrical installations, furnace work, equipment assembly and other auxiliary services common in the ceramic industry.
All documentation is centralised and organised by company, worker, equipment, site, activity or work area.
Specific requirements according to the production process
The platform allows you to configure different document requirements depending on the type of work and associated risks. In this way, specific conditions can be established for work in furnaces, presses, glazing lines, atomisers, internal transport systems, storage areas or zones with operating machinery.
Greater control over maintenance activities
Technical shutdowns and maintenance interventions require the simultaneous involvement of multiple external contractors. Quioo makes it possible to verify in advance that each contractor, worker and piece of equipment has the necessary documentation, reducing delays and preventing a lack of paperwork from affecting work planning.
Document control of transport operators and suppliers
The ceramics industry receives raw materials, spare parts, chemicals and other supplies on a daily basis, as well as managing the dispatch of finished product. The platform facilitates the control of external professionals who access the facilities to carry out transport, loading, unloading or supply tasks.
Access requirements linked to CAE compliance
The documentary status of each worker and piece of equipment can be integrated with the plant's access control systems. Consequently, only authorised personnel and equipment with all documentation validated and in force may access the facilities.
Prevention of risks specific to the ceramic sector
Quioo helps reinforce preventative control in environments with exposure to high temperatures, dust, chemicals, heavy machinery, noise, industrial vehicle traffic and work at height, etc.
Each professional must prove compliance with the requirements associated with their activity before starting work.
Multi-site and production facility management
Ceramic companies with different factories, warehouses or logistics centres can manage them from a single platform.
Each facility can maintain its own requirements, activities, permissions and access levels.
Traceability for audits and inspections
All activity is recorded, including documents provided, validations, incidents, authorisations and expiry dates.
This makes it easier to prepare for audits, inspections and internal controls related to the Coordination of Business Activities.
Lower administrative burden and greater production continuity
The automation of notifications, checks and validations reduces the time spent reviewing emails, folders and spreadsheets. In addition, it makes it possible to anticipate document issues that could delay repairs, maintenance or interventions essential to keep production going.
Frequently asked questions about ESCs for the tile industry
What is the CAE in the tile industry?
Business Activity Coordination is the set of preventive measures that must be applied when several companies, self-employed workers or external professionals carry out their activity in the same factory, production plant, warehouse or logistics centre.
Your goal is co-ordinate the risks of the various activities and to ensure that all persons accessing the facilities they meet the established safety requirements and who have in turn received information on the existing risks in the facilities where they carry out their activity.
Can different requirements be defined depending on the factory area?
Yes. Quioo allows different requirements to be configured according to the centre, activity, professional profile or work area.
In this way, specific conditions can be established for accessing kilns, presses, glazing lines, atomisers, warehouses, loading and unloading areas, or zones with operating machinery.
How is health and safety coordination managed during maintenance shutdowns?
The platform allows plan ahead for the integration of all companies and workers that will take part in a technical stop.
Thus, it is possible to review the documentation before the work begins, spot issues and avoid delays arising from pending requirements or expired documents.
