CAE Platform
Optimal document management for Business Activity Coordination with flexible, custom-parametrised software
Quioo is a CAE platform designed to centralise and automate document management of companies, contractors, subcontractors and external workers. It makes it possible to streamline document validation, check their validity and facilitate compliance with obligations regarding Business Activity Coordination and occupational risk prevention.
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At Quioo, we understand the importance of managing Business Activity Coordination in a agile, secure and efficient.
Therefore, we have developed a safety coordination platform that allows us to centralise, digitalise and automate the document management of companies, contractors, subcontractors, workers and work equipment.
Our solution facilitates document validation, expiry control and preventive compliance tracking, helping to reduce administrative turnaround times, minimise errors y improve traceability of the whole process.
If you are looking for an efficient way to simplify health and safety coordination in your company, you will discover how Quioo helps you optimise business coordination and keep all the necessary documentation under control.
What is a CAE platform and why is it essential in your company?
A CAE platform is a tool that centralises and automates the document management of companies, contractors, subcontractors, workers and work equipment. It is essential because it helps to comply with regulations, check the validity of documents, reduce errors and streamline Business Activity Coordination.
Quioo's CAE platform stands out for offering centralised, agile and secure management of all documentation relating to companies, contractors, subcontractors, workers and work equipment.
Among its main competitive advantages are the automation of validations, expiry control, the traceability of each document and the possibility of adapt the platform to different sectors, workplaces and business needs.
In addition, Quioo makes it possible to reduce administrative times, minimise errors, improve coordination between all parties involved and facilitate compliance with preventative obligations. All of this from an intuitive, scalable solution backed by the experience of Quirónprevención.
Document management in Business Activity Coordination
With Quioo, our CAE platform, you will be able to centralise into a single environment all documentation of companies, contractors, subcontractors, workers and work equipment.
How does our CAE platform work?
Through the platform, each user can upload the required documentation, check its status and receive notifications about pending, rejected or soon-to-expire documents. Quioo facilitates document validation, improves the traceability of each process and makes it possible to check at any time whether companies and workers meet the established requirements.
Furthermore, the platform can adapt to different workplaces, user profiles and sector-specific needs, helping to reduce manual tasks, streamline coordination between the parties involved and maintain greater control over preventive compliance.
With Quioo CAE software, it is possible
- Centralise the documentation relating to:
- Companies
- Workers
- Work teams.
- Validate documents.
- Control the status of the documentation.
- Receive expiry alerts.
- Check compliance with regulations.
What CAE documents do we validate?
At Quioo we validate the documentation necessary for the correct management of the Business Activity Coordination (CAE) of:
- Companies
- Workers
- Machinery
- Vehicles.
Our platform manages different types of documents, as it adapts to the needs of each company, activity, workplace and risk level:
- Documentation relating to the preventive approach adopted.
- Training certificates.
- Specific occupational hazard information.
- I received the appropriate personal protective equipment (PPE) based on the risk.
- MOT test.
Benefits of using QUIOO,
our CAE platform
Managing the documentation of companies, contractors, subcontractors, workers and work equipment can involve a significant administrative burden. Quioo's CAE platform centralises and automates these processes to facilitate document control, improve coordination and reduce the risks associated with non-compliance.
Centralised management
All CAE documentation is stored and managed from a single platform to make consultation easier and prevent information from being scattered across emails, folders, and different systems.
Expiry date control
Quioo allows the detection of pending or nearly expired documents and the sending of reminders to keep the documentation up to date at all times.
Error reduction
The digitisation and standardization of processes helps to minimise administrative errors, duplications and loss of documentation.
Tailoring to each company
The platform can be configured according to sites, activities, profiles, suppliers and document requirements. organisation-specific.
Time saving
The automation of tasks, notifications and validation processes allows reduce manual work and streamline the onboarding of external companies and workers.
Greater traceability
The platform records the status and history of each document, so it provides a clear overview of the actions taken and facilitates tracking for audits or inspections.
Preventative compliance
Quioo makes it easy to control of documentary requirements linked to the Coordination of Business Activities and helps to verify compliance prior to authorising access to a workplace.
Better coordination
Subcontractors can check the status of their documentation and see which requirements they need to complete, improving communication between all parties involved.
With the CAE Quioo platform, companies can simplify document management, save time and maintain greater control over their contractors, workers and external work teams. A secure, scalable and adaptable solution which allows making the CAE a more agile, organised and efficient process.
Why choose our CAE platform?
Choosing a suitable CAE platform is key to simplifying business coordination, keeping documentation under control, and ensuring that companies, workers, and work teams comply with the established requirements. Quioo combines technology, flexibility and preventative expertise to offer a solution tailored to the actual needs of each organisation.
Quirónprevención backing
Quioo features the experience and knowledge Quirónprevención specialist in occupational health and safety and coordination of business activities.
Configurable platform
The solution it meets the requirements documentaries, workplaces, activities, profiles and company-specific processes.
Simple and intuitive management
His surroundings facilitates loading, querying, reviewing and tracking of the documentation for both the main company and for subcontractors and workers.
Process automation
Prompts, controls and automated workflows reduce manual tasks, streamline management and enable spend more time on higher-value activities.
Real-time information
The platform makes it possible to know the document status of companies and workers at all times, identify issues and act before a breach occurs.
Integration with access control
What can connect the documentary status with the access systems to prevent the entry of workers or work equipment that do not meet the defined requirements.
Security and traceability
Every document and action It is on record, providing greater control, security and traceability for audits or inspections.
Scalable solution
The platform can grow at the same pace as the company and manage different sites, contractors, workers and document volumes from a single environment.
Quioo stands out for its flexibility, its ability to manage unlimited users and requirements, its adaptation to each company, its shared database and its integration with Quirónprevención. All of this makes it possible to reduce repetitive tasks and streamline H&S document management.
What types of companies can benefit from our CAE platform?
Other services
Quioo software comparison compared to other H&S contractor management platforms
Not all Business Activity Coordination platforms offer the same level of flexibility, customisation and automation.
Whilst some solutions are limited to centralising documents, Quioo makes it possible to adapt safety coordination management to the processes, workplaces, activities and specific requirements of each organisation.
Feature
- Users
- Documentary requirements
- Documentary profiles
- Centres and projects
- Shared database
- Integration with Quirónprevención
- Customisation
- Documentary management
- Scalability
- Traceability
Quioo
- Unlimited users
- Creation and adaptation of requirements according to company needs
- Unlimited profiles linked to the activity of each contractor
- Unlimited creation of workplaces and projects
- Documentation already provided may be reused when the same requirement is requested
- Automatic certificate upload from the External Prevention Service
- Adaptation to the specific processes and needs of each client
- Centralisation, control, validation and tracking from a single environment
- Ready to manage different companies, activities and document volumes
- Status and historical tracking of documentation
conventional CAE platforms
- There may be additional limits or costs
- More standardised configuration
- More limited targeting
- It can depend on the plan chosen
- It is common to have to upload documents again
- It depends on external integrations
- More closed or standardised solutions
- Variable features depending on the platform
- May require upgrading plans or modules
- Variable traceability level
A CAE platform tailored to every company
Quioo goes beyond basic document management. Its customisation capabilities, the absence of limits on key functionalities, document reuse, and integration with Quirónprevención make it possible to reduce repetitive tasks, streamline coordination with contractors, and maintain greater control over document compliance.
The specific features of other platforms may vary depending on the provider and the plan chosen.
Quioo facilitates a more agile, secure and tailored CAE management for each company by offering:
- Centralised document management.
- Expiry date control.
- Automatic notifications.
- Complete traceability.
- Configuration by centres and activities.
- Customised documentary profiles.
- Integration with access control systems.
Case studies
The digitalisation and automation of Business Activity Coordination makes it possible to simplify processes, reduce the administrative burden and improve document control. With Quioo, companies can manage BAC more flexibly, securely and efficiently.
These results reflect Quioo's positive impact on companies' document management, providing an effective and secure solution for document administration.
Companies that previously spent hours validating and organising documents can now do so in minutes thanks to process automation.
Centralisation of documents and controlled access have enabled many companies to pass audits.
Digitisation has drastically reduced the need for physical storage and the use of paper.
Frequently asked questions about our CAE platform
What is the CAE regulation?
The main regulations regarding CAE in Spain are the Royal Decree 171/2004, which develops Article 24 of the Law 31/1995 on Occupational Risk Prevention. It establishes the obligations regarding cooperation, information and coordination when employees from several companies coincide in the same workplace.
What is CAE documentation?
CAE documentation is the set of documents that prove that companies, workers and work equipment they meet the necessary legal and preventive requirements to work at the same workplace.
Is the CAE required with foreign companies?
Yes. When a foreign company carries out work at a workplace located in Spain and coincides with other companies, it must participate in CAE and comply with the applicable preventive and documentary requirements.