The Coordination of Business Activities (CAE) It ensures safety and compliance with preventive obligations when several companies agree on the same work center. However, not all organizations manage these processes from the same perspective.
While the Traditional CAE It focuses on coordinating and controlling the documentation of the contracting companies, the Reverse FAC It meets the needs of those organizations that must submit their documentation through their clients' platforms.
Understanding their differences allows us to identify which management modality each company needs and how to optimize their documentation processes.
What is the traditional CAE?
Traditional OHS refers to the management of preventive coordination between companies that share a workplace, in accordance with the obligations established by the regulations on occupational risk prevention.
From the perspective of the company that contracts external services, it involves organizing, requesting, reviewing, and controlling the necessary documentation from suppliers, contractors, and subcontractors.
Among its main tasks are:
- Compile and validate the preventive documentation.
- Checking the requirements imposed on companies and workers.
- Control the expiration dates of the documents.
- Manage authorizations and access to facilities.
- Maintain the traceability of coordination activities.
To facilitate these tasks, the CAE platforms They allow information to be centralized, processes to be automated, and document tracking to be improved.
What is reverse CAE and how does it work?
The Reverse FAC it addresses document management from the perspective of the contracting company or supplier that provides services to third parties.
In this case, the organization must provide its documentation and that of its employees on the CAE platforms used by its customers.
This situation can be especially complex when a company works with numerous clients, each with different documentation requirements, validation procedures, and tools.
A specialized reverse CAE service allows you to manage these tasks, including document loading, employee onboarding, form completion, and validation tracking.
Your goal is reduce the administrative burden and facilitate workers' access to their clients' facilities, In accordance with the established requirements.
Main differences between traditional CAE and inverse CAE
Although both modalities are related to business coordination, they do have important differences.
1. Management perspective
In traditional CAE, the company that contracts external services manages and oversees the documentation of its suppliers.
In reverse CAE, the contracting company needs to manage its own documentation in the systems of its customers.
2. Platform management
Traditional CAE usually centralizes the documentation of different suppliers within a platform.
Reverse CAE requires working with multiple external platforms, adapting to the specific procedures of each client.
3. Administrative burden
Traditional management involves reviewing and checking the documentation received.
For its part, reverse CAE requires preparing, updating, and submitting information in different environments, which can multiply the administrative tasks.
4. Operational objective
Both contribute to the fulfillment of the obligations of preventive coordination, but have different operational priorities.
Traditional CAE facilitates the control of external companies, while inverse CAE seeks to streamline the documentation submission process and avoid any issues that could delay the work.
Can the traditional CAE and the inverse CAE be combined?
Yes. The same organization may need both modalities when it contracts external providers and, at the same time, provides services to other companies.
For example, an industrial maintenance company may manage the documentation of its subcontractors and also have to submit its own certifications on its clients' platforms.
Having specialized solutions allows you to organize both processes and improve document efficiency.
Quioo: a solution to manage traditional CAE and reverse CAE
Quioo is the platform developed by Quirónprevención and offers tools to digitize CAE management and specific services. Reverse FAC.
Its solution allows for the centralization of documentation, the automation of tasks, and the adaptation of requirements to the needs of each organization.
In addition, its reverse CAE service includes a specialized manager which is responsible for uploading documentation to the clients' platforms, performing new sign-ups, overseeing validations, and facilitating the tracking of access.
In this way, companies can reduce administrative tasks, improve document organization, and dedicate more resources to their main activity.
Does your company need to optimize business coordination or manage documentation on its customers' platforms?
Request a demo and discover how to simplify both processes.